Where can I get more information or send feedback on this specific project?

The City sends out email updates to residents who have asked for regular updates on the project. For updates or information pertaining to the Clavey Rd Improvements Project, please visit the City website, www.cityhpil.com/construction (Clavey Road tab). If you would like to be added to the email list or have any questions or feedback, please contact Emmanuel Gomez, P.E., City Engineer at egomez@cityhpil.com or at 847.432.0807.

How many public meetings have been held and will others be planned?

The City hosted the following public meetings:

  • December 5, 2017
  • July 30, 2019
  • December 9, 2019 (Committee of the Whole Meeting)
  • March 18, 2020

December 5, 2017 - The City presented the scope and limits of the project. The initial traffic management plan called for one-way traffic on Clavey Road in the eastbound direction with westbound traffic being detoured using Green Bay Road, Lake Cook Road and US Route 41.  The initial traffic plan was not well-received by the public in attendance. More detailed meeting summaries are available by clicking here.

July 30, 2019 - The City presented an updated scope and limits of the project, pedestrian crosswalk safety enhancements, a new traffic management plan, and a tentative project schedule and design. The new two-way traffic plan requires removal of an additional 69 trees, additional construction stages which add approximately six months to the construction timeline, and additional costs associated with maintaining two-way traffic. More detailed meeting summaries are available by clicking here.

December 9, 2019 – A project update was presented to the City Council at a Committee of the Whole meeting. Individuals were notified of this public meeting and invited to attend, or watch the meeting via playback on the City’s web site.

March 18, 2020 – A virtual meeting was held in light of the COVID-19.  City staff presented a PowerPoint presentation providing an overview of the project and highlights of the preliminary engineering plans.   Residents were invited to email questions in advance and ask questions on the conference call.

The City will provide additional details to impacted residents and businesses on the project timeline and start of construction once a construction timeline has been received. Regular updates are posted on City website, newsletter, on the City’s social media, and on electronic message boards placed on Clavey Road. The City also sends out email updates to residents who have asked for regular updates on the project. To sign up for regular updates on the Clavey Road project, please reach out to Manny Gomez, P.E. at egomez@cityhpil.com or 847.432.0807.

Why isn’t the water main part of what the grant is paying for?

The grant fund is through the Federal Highway Administration (FHWA).  Grant funds provided through the FHWA are intended to cover project costs related to highways to move traffic (e.g., pavement, curbs, storm sewers to drain the highway, bridges). Water mains are not considered essential in the movement of traffic and have not been eligible for grant funding through the FHWA.

Is the City required to accept the lowest bid?

Since this is a federally funded project, the construction bid will be managed by IDOT, not the City. The bid opening is administered through IDOT’s Springfield Office.  Usually, IDOT does select lowest responsible bid. The key word is responsible.

Can the City pay for the project to get it started earlier?

The City received $8,000,000 in federal grant funds for this project. Use of the federal funds requires the City to adhere to Federal Highway Administration (FHWA) and IDOT requirements. One of those requirements calls for the City to wait to receive IDOT approval before starting final engineering work.  The City may start the engineering prior to receipt of IDOT’s approval; however, all work done prior to IDOT’s approval must be funded 100% with City funds. The final engineering for this project is approximately $1,000,000. The grant provides approximately $800,000 for the final engineering. By starting before receiving IDOT approval the City may lose $800,000 in grant funding.

What is the cost of the Clavey Road Reconstruction Project?

Based on current design plans, the cost estimate for this project is $10,000,000 with the grant paying 80% and City paying 205, estimated at $2,000,000.

Please clarify what the design standard is for the railings on the bridge. The March 18, 2020 meeting agenda renderings describe and depict metal railing with vertical metal stiles; engineering drawings on sheet 154 show a chain link mesh inside a metal frame.

The bridge railings will be a decorative brown railing.  The chain link mesh shown in the plans made available to the public will be updated to include the decorative brown railing, eliminating the chain link mesh.

Do we need a guardrail on the approach to the bridge?

The plans will include aesthetic treatments at the bridge to enhance the appearance of the new bridge and roadway.  The guardrail is proposed to be painted brown in color.  Also, the bridge concrete wall visible to the public will have a decorative form-liner to provide a patterned concrete finish.  The aesthetic enhancements were presented at the last public meeting held on March 18, 2020.

What is the landscape plan along Clavey Road?

As part of this project, the City will develop a landscape plan to beautify the corridor. High-quality trees along with the shrubbery will be part of an enhanced landscape plan that will be developed in consultation with the City Forester. The City plans to work with IDOT on the landscape plan, and if approved, will seek grant funds to pay for major portions of the plan. Additional details on the landscape plan will be available in 2021.

A refuge island should be provided at the crosswalk at the Fink Park entrance.

This is a good suggestion. The City will look into providing the refuge island at this location as we continue to develop the final engineering plans.